Musical materials used by the Presenter in this production may be protected by United States Copyright. It is the responsibility of the Presenter to obtain any and all clearances as required by law for their use in the performance, recording, playback, duplication, or distribution of the performance presented at The College of New Jersey.
The College of New Jersey reserves the right to play a recorded informational safety announcement before the beginning of each show. In addition, the College reserves the right to make interim announcements as needed to preserve safety for the performers and audience and enforce policies and regulations.
An American Sign Language interpreter must be provided for an event if requested by an audience member requiring such assistance. Upon receiving such a request, The College of New Jersey Office of Differing Abilities will arrange for the services of an ASL interpreter and include the cost of this service in the Presenter’s rental invoice. These requests must be made at least two weeks prior to the event.
Safety and Security
The College of New Jersey has oversight regarding event safety, including and not limited to: crowd management; worker and equipment safety; safety of performances, stunts and effects; security; emergency response; emergency egress; fire safety; catering and food preparation; and general facility management. Safe practices for events in Arts Facilities are subject to the judgment of the facility management and technical staff and are governed by applicable policy and regulation. Applicable references include: Standard Building Code, National Fire Prevention Association 101 – Life Safety Code, Occupational Safety and Health Administration regulatory codes, and the Americans with Disabilities Act Advisory Guide.
The College of New Jersey may require that Campus Police officers be hired in order to help insure safety and security for events that anticipate a large audience. All costs will be detailed in the usage and rental contract.
Facility management strongly recommends that Presenters establish traffic flow policies with staff, performers, and participants on arrival to the venue. These should be established within the backstage and safety policies outlined herein.
Emergency Egress: Aisles, stairs, hallways, and pathways to all emergency exits must remain clear and unrestricted at all times. All security and fire doors must be kept closed.Signs indicating emergency exits may not be covered or otherwise obscured.
Fire Prevention: Flammable items are prohibited in the all performance venues. Combustible materials including decorations and fabrics must be flameproofed. This can be accomplished either by treating items with flame retardant or purchasing items manufactured with flameproofing. National Fire Protection Association (NFPA) minimum standards must be met or exceeded. All scenery must be constructed of treated fire-retardant lumber. In instances when treated wood cannot be used, the final product shall be treated using an approved fire retardant material in accordance with state regulations. Use of open flame and pyrotechnic effects is strictly prohibited at all times without written approval from Campus Safety and appropriate staffing in place. Use of Pyrotechnics requires the direct supervision of a licensed pyrotechnician, provided by the Presenter, certified by the State of New Jersey, and approved by The College of New Jersey.
Fire Curtain: The operation of the fire curtain in the Kendall Main Stage Theatre cannot be impeded in any way. Nothing can be placed in the path of the fire curtain for any purpose during an audience event.
Capacities: Maximum occupancies of the stage, audience chamber, and any other spaces used may not be exceeded at any time.
Sound Levels: Performing Arts Facilities Management has established a sound level policy in order minimize audience complaints, provide a distortion-free enjoyable experience for patrons, and provide a safe environment for our staff. Sound levels must not exceed 95dB SPL A-weighted during any performance or rehearsal. Occasional instantaneous peaks may be tolerated in material with a large dynamic range. Arts Facilities staff will measure volume levels in the audience seating area and on stage using a sound level meter.
Back Stage Access: Access to the stage, scene shop, control booth and support areas of the venue is limited to authorized TCNJ staff and authorized participants for the Presenter. Facility visitor identification will be provided to the Presenter; the Presenter is responsible for distribution of the identification and for ensuring that all appropriate individuals for the Presenter use it. Individuals requesting back-stage access to the Presenter’s event will be barred without facility visitor identification. Costumed performers need not wear visitor identification. Arrangements for backstage guests should be made prior to the event date with facility management.
A Building Services cleaning fee will be applied for any performance or dress rehearsal with audience present or when food is served. It includes building services staff attendants in place to replenish restroom supplies, empty trash, and maintain a clean atmosphere for performers, patrons, and staff. Specific fees and details will be determined in advance and discussed at the planning meeting.
Concessions, Merchandising, and Sales
Presenters who wish to sell tickets, programs, souvenirs, t-shirts, and flowers etc. must have all details approved in advance, so that College staff can make appropriate arrangements and insure that there is no interference with the safe ingress or egress of audience, performers and staff from the performance venue.
Outside vendors, service providers, video recording crews, photographers, and the like will hereafter be referred to as vendors. Professional video recording services may only be employed if Presenters sign a recording release form and the recording personnel meet the criteria established under “Vendors, Merchandising and Sales” detailed herein. An authorized representative of the Presenter must have all details for Vendors approved by the Office of Conference and Meeting Services no less than two weeks prior to the event.
Each vendor must provide a certificate of General Liability Insurance of not less than $1,000,000 that names the State of New Jersey and The College of New Jersey as additional insured’s for the date(s) they will be vending on campus. Sales will be limited to areas designated by the venue Staff. The Vendor is responsible for collection of all state sales tax as required by law. Vendors that arrive without written approval as detailed above will be considered trespassers and requested to leave the campus.
A staff member from the performance venue will conduct a pre- and post-event walkthrough with a designated representative of the Presenter in order to determine any damage to facilities or equipment within the duration of the rental agreement. The Presenter is responsible for any costs associated with repair, renovation or replacement of any facilities or equipment within the duration of the rental or use agreement.
Food and Drink
Food and beverages are strictly prohibited from in all performance venues, including the audience chamber, the stage, and the backstage areas. It shall be the responsibility of the Presenter to communicate and enforce this to its performers, ushers, staff and audience for both rehearsals and performances.
Smoking is prohibited in all facilities on The College of New Jersey campus. Details can be found in the New Jersey Smoke-Free Air Act.
Smoking is permitted outside buildings at a distance greater than 10 feet from building entrances, openings, or air intakes. Smokers are asked to dispose of smoking products in provided smoking receptacles.